Meta Name="Keyword" Content= "E-Signature"/>
The biggest problem that you can face is that it can nullify the validity of the e-signature and could land your business in hot water. To make sure that this does not happen, you need to pay attention to the following mistakes and avoid them.
With any sensitive data file, you have to make sure that you not only limit access to it but have a way to authenticate which person is accessing and signing it. When getting an e-signature, it is necessary to have a high-level authentication method that will stand as credible proof that the signature belongs to that person. Even something like a two-factor authentication method can go a long way in ensuring that you are able to identify who the signature belongs to.
In this case, you will also have a valid trail to follow to ensure that no one else gained access to the document and thus keep the document safe and secure. In many cases, forgetting this step has led to the dismissal of the e-signatures, especially if multiple parties accessed the documents and there is no way of knowing who signed it.
According to the ESIGN Act and other laws for using e-signatures, the signers must give their consent to the business and be aware of the intent behind the document they are signing. Hiding intent or providing poor information to the signer can be seen as something which invalidates the person’s signature.
The person signing must be made aware of the fact that they are signing a legal document, which is binding once they use their e-signature on it. To do this, a disclosure clause as well as an indicator of consent to show understanding of the intent behind the form, needs to be made use of. This might mean that you have to revise your documents to make them more transparent to the reader.
All documents need to be securely protected in order to avoid any tampering. Tampering of the document or the e-signature can also invalidate the sign. It is necessary to have the proper security measures in place so that you are aware of who accessed the documents and what changes were made to it.
From encryption to digital hashing as well as other security measures, you should make sure that all sensitive data is safe from any tampering. This can help to not only ensure that you are keeping your documents safe, but are also able to make a credible impact on anyone who wants to work with you.