What are the FAQ about how to sign a document online.
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What are the FAQ about how to sign a document online.

 

 FAQs about how to sign a document online

1. What are digital signatures?

Digital signatures are encrypted numbers that represent the authenticity of a document or other digital message.

Just like with physical or analogous signatures, a digital signature can only be connected with a particular person. Think of it like some kind of a fingerprint.

A valid digital signature tells the recipient that the document was created by the authenticated sender, that this sender undeniably sent the message, and that the message couldn't be altered.

Digital signatures are regularly used to implement electronic signatures, which is a broader term.

2. What is the difference between electronic signature and digital signature?

Digital signatures are a part of electronic signature that are, to put it simply, more secure and regulated.

In principle, anything can be regarded as a electronic signature, from a picture of your signature to random numbers and letters.

As a result, electronic signatures don't offer as much protection due to the fact that they are not coded and cannot show if someone has tampered with the document once it has been signed.

A digital signature, on the other hand, offers much security than a traditional electronic signature.

Secured with encryption method, once the document has been signed, it can not be tampered with again.

3. Is my signature valid if Isign a document online?

There are numerous regulations that govern the subject of online signatures. Some of them are more benevolent towards them than others.

A Digital signature signed online fulfills both the identification and authentication functions. As such, digital signature is in most jurisdictions in perfect conformity with handwritten signatures.

Something that cannot be always said for electronic signatures which are in some cases not legally valid.

4. What are the benefits of digital signatures online?

There are several benefits of online  signatures. First and most importantly, if you are running a company you will be able to save a lot of money.

You won't have to buy large amount of paper, ink,and other office equipment. Many businesses reported that digital signatures sped up their sales cycles by up to four percent.

By not having to print and store everything, you will be able to save time and space, which could both be used for something else.

Going green isn't just an opportunity forthe nature, your business should see benefits as well.

Lastly, being able to sign a document from anywhere in the world is much more convenient than having to be present at a specific place.

5. Are digital signatures safe?

Digital signatures are probably safer than normal, handwritten ones. If you sign online document, a special mathematical footprint that identifies the person who sent the document is created.

Consequently, the document is very difficult to imitate or falsify. In addition, each digital signature is usually time stamped so that an exact moment when the document has been signed is recorded.

As a result, this document cannot be tampered with after it has been digitally signed.

6. Why should I sign a document online?

You don't have to download any software on your computer. As a result, you are able to sign your document from any device and from any location in the world, as long as you have access to the internet.

What is more, several people at once can sign and work on the same document which makes workflow much more efficient than having to share a document with one person at a time.

7. Do online signatures need to be identical to handwritten signatures?

No. Although both digital and handwritten signatures need to be unique in order to be able to connect a particular person and only this particular person to the document, the form or shape of signature isn't relevant.

In fact, The Electronic Signatures in Global and National Commerce Act (E-Sign Act) specifically defines the term electronic signature as:

an electronic sound, symbol, or process, attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record.

8. How do I find a good software that will enable me to sign a document online?

There are multiple providers of electronic and digital solutions to organization around the globe.

When choosing the right one, several factors should be taken into consideration. Most notably, if a signature they provide is legally valid in your jurisdiction.

Furthermore, check what security measures they offer. From type of encryption method, to how their servers are secured. It all matters when it comes to protecting your data.

Some additional features, like editing a PDF document are always welcome if they come with the basic signature function.

Last and not least, compare prices of different providers. Note that the cheapest might not always be the best in terms of quality.

For instance, check FillAnyPDF.com, which offers all of the abovementioned features and many more for a reasonable price.

9. What is the difference between a person's signature and initials?

Adding initials and a persons signature on the document are both a declaration of will. The difference lies in the subject matter of this will.

Initial only mean that a person read a document and are a good way of preventing any inclusion of pages that haven't been agreed.

As a result, initials are not legally binding, only full signature is.

Digital signature is, therefore, more like a signature in terms of legal validity, but it also fulfills the initials function of preventing to add additional pages to the document.

10. What is a wet signature?

A wet signature is simply a signature made by a pen used on hard copy paper. If you sign a document online, your digital signature is considered of equal status as a wet signature.

 

 

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