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Is Your PDF File Too Large for Your Needs: Here's How to Reduce its Size

 

Reducing the Size of Your PDF Files 

A PDF document is a good alternative when you are looking to create a document that expresses your ideas and catches the eye of the reader with images, graphs e.t.c.

The problem with PDF files is that they can be of large sizes which you may want to reduce depending on your needs.
Needless to say, there is no reason for PDF files to be large unless they contain high-resolution images that need to be preserved in their original form.

Luckily, there are a few ways you reduce the PDF files online or offline. If carefully followed, even large file sizes can be reduced to manageable sizes like 10 MB.

Determining the file size of your PDF document

If your choice of PDF reader is Adobe Acrobat, then checking the size of your document is as undoubtedly easy. Simply click on the file. Next, click on Properties where you will be presented with a lot of information, including the file size of your PDF document.

Another alternative is to locate the document in the storage, right click on it, then click on
Properties.

The larger your document is, the more time it takes to upload and share through email. Plus, it also takes up a lot of space your PC storage. Some companies and organizations also prefer small sizes of documents to large sized ones.

How to reduce PDF files free

Re-save as Reduced size PDF file

You don't need to do this from the beginning, but instead, you only strip the unwanted images and, compress images and get rid of tags which can be done by software with a 'Print to PDF' option.

Follow these steps to re-save your PDF when looking to reduce size:
1. Open the PDF document
2. Click on the Export/save as tab
3. Choose your file type as PDF
4. Compress images to optimize the doc for fast online viewing

Compress your PDF document with Nitro or Adobe Acrobat

In most cases, the contents that lead to a significant increase in the size of a PDF are form fields, bookmarks, JavaScript, and images.
Lucky for you, there is a wide range of tools available that can reduce the file size of your PDF by compressing the document and stripping off unwanted content. Tools such as Nitro and Adobe can compress efficiently and reduce the size exponentially.

Here are simple steps to follow to compress your PDF:

1. Open the document with PDF editor

2. In the case of Nitro PDF professional go to the Nitro PDF button and click on prepare then optimize document

3. In Adobe Acrobat, click on Advanced then PDF Optimizer.
4. Choose your files then press OK to optimize your document

Colors can increase File size 

If the color is not relevant to your document presentation, you can choose RGB as your optional color scheme as opposed to CMYK. Making this change will reduce your file significantly.

Remember, when you are saving, use the same or a different name since no matter how small the change is, size influences how a file can be viewed or transferred.

Use the "save as" option as you save in word.

When creating a document in word, there is an option available that goes a long way to reduce the size of your PDF.

The option is "save as" which generally reduces the size of your PDF depending on how many images you've used in your document.

However, sometimes you may find that the size if your word-converted-PDF is still large. An option is available in "word that you can exploit to your advantage. The following are steps on how to use it:

1. Open the word document you want to convert to PDF
2. Click on the File tab and then click 'Save As.'
3. Choose PDF for filetype in the to save as menu and enter a name for your documents
4. Click on "Optimize for" below the dialog box and select "minimum size."

Use Adobe Acrobat's PDF Optimizer. 

Are you looking to have more control over the quality of elements in your documents that you wish removed? Then the PDF optimizer is the solution for you.

Before optimizing your document, it is always a good idea to scrutinize the document's space usage by reviewing the elements that are using most data, such as images, fonts, JavaScript e.t.c.

The findings can help you determine the elements that can be removed to reduce the file size significantly.
You are done reviewing, and it's now time to optimize:
Open your document in Adobe
Click on "file" then "save as other," next click on Optimize
On the dialog that appears, click Audit space usage on the top right corner.
The PDF Optimizer provides you with absolute control over the elements in your PDF document that can be compressed. Choose the Checkbox with the selections; images, Fonts, and then click on the options in the panel.

There are a wide range of options; therefore, you may need to get familiarized with each to know what actions they perform

Don't Scan your PDFs! 

There's a notion that to compress, you must scan your documents all together, and combine them to a single document, you need to print all documents and then scan them together. The only docs you are supposed to scan are those that exist in paper form.

Every other document can be converted and compressed from its original form by saving them in PDF form. Besides, you can easily combine individual documents into PDFs using software like Adobe Acrobat, which saves you the time to print them all out and combining them.

Conclusion

The ability to modify your PDF in whichever way you please helps you achieve your desired size. The software allows you to adjust the pictures' height and width and resize photos, so your PDFs decrease in size.

You may be planning on delivering a court file, but with the strict rules on file size in the court management system, you are left stranded not knowing what to do.

Do not despair; there are a lot of ways you can implement to reduce the size of your PDF documents and deliver your documents in time per the court rules.

 

 

Contributor: admin
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