Tips to Pick the Right E-signature Solution
It’s thrilling how technology is impacting every aspect of mankind.
For instance, long ago you hand to put ink on a paper to sign a document. But these days, you can sign electronically from wherever you are using an e-signature solution.
It looks like a small achievement for man to boast of until you look at the bigger picture and notice its impact in today’s world of business.
What is an eSignature?
An e-signature, also known as an electronic signature, works the same as a written signature. E-signatures are unique in that they are digital, efficient, and cost-effective.
Thus, an electronic signature is simply a digital mark showing an agreement to a contract or document. For example, many organizations today use electronic devices for signing purposes.
Electronic signatures are becoming more popular in the corporate world with use cases surging in industries, and both small and large businesses. E-signatures feature enhanced security and efficiency in signing online documents.
To choose an appropriate e-signature tool for your organization, it's crucial to understand their advantages and disadvantages as well as what to consider when looking for one.
What Are Advantages of E-Signatures?
1. They are easy to append
Mostly, e-signature tools are easy to discern and don't necessarily require formal training applications.
Using e-signature is quite efficient and straightforward. Everything is done online which makes it accessible from anywhere.
2. Signed digital documents are easier to move.
With an e-signature solution, you can sign documents like contracts and send them across the globe in a jiffy.
This activity occurs in seconds in a few clicks, and these documents can be forwarded to several recipients of choice.
3. E-signatures are more accurate.
Signing papers manually can turn out to be very depressing. When there are many pages to fill out and sign, there are chances of leaving out some unfilled spaces.
When dealing with customers or clients, you don’t want to turnin incomplete documents for signing.
E-signature solutions save you from cases incomplete document signing. You can customize the software for to highlight the spaces to be signed or filled out.
Electronic signatures ensure that documents are 100% complete before submission.
4. They are economical and time-saving.
Traditional signing methodswastes a lot of time on paper documents. Furthermore, you spend resources on purchasing and printing the materials.
So, if you have a whole department signing, it turns out costly. This is quite different tha signing electronically.
It takes a few minutes to upload, sign, and send a document via an e-signature solution. It's also cheap since you are doing it online, as there is no printing or mailingto do.
5. Flexible to customers.
E-signing enhances flexibility for your customers. Customers can sign documents from anywhere and at any time as long as they access appropriate online devices.
What are the Disadvantages of E- Signatures
1. Some tools have limited storage options.
While conducting business with a customer, they trust their documents will be handled with confidentiality.
Some e-signature vendors don't have elaborate storage systems — such vendors limit control over customer personal information.
Thus, it's vital to request the e-signature provider to grant you power over your client's documents and digital copies for safety.
2. Variation in security measures from provider to provider.
Different e-signature providers have their ownsecurity measures. In most cases, basic e-signatures offer no protection against forgery or interference. But some have protective security opposed to others who wait for attacks to intervene.
When opting for an e-signature solution, focus on selecting products with several security layers.
What to Consider When Choosing an Effective E-Signature Tool
Settling for an appropriate e-signature software can be quite challenging. Yet mistakes could lead to a costly and stressful choice.
The following are factors you should consider an e-signing solution:
1. Security and Trustworthiness.
Go for solutions that will keep your documents safe and secure and guarantee 100% authenticity of the signee.
Don't forget to ensure that your solution of choice allows for no tampering of records after signing.
2. Is it user-friendly?
Choose an e-signature that requires a few steps to sign in or sign documents. User-friendly solutions are easy to operate without much strain or complications.
Don't go for complex solutions; pick a solution that is straightforward and features guiding instructions.
3. Does the provider have free trials?
When buying software and applications online, a free trial is an excellent way to tellwhether you’ve made the right choice. The same is true for e-signature software.
It's essential to consider an e-signature vendor that offers you a free trial. The testing period will help you determine whether the software is suitable for your organization.
4. Does the solution comply with industries laws and regulations.
With the advancement in technology, many countries globally have adopted rules and regulations controlling e-signing.
Thus, while selecting your e-signature solution of choice, make sure it complies with the law. Non-compliant solutions can expose you to expensive law suits if you use the e-signing platform and compromise customer data.
5. What are your objectives?
When choosing an e-siging solution, ensure your organization's objectives guide you. Are the goals long-term or short-term for the organization?
For long-term projects, choose a solution that offers a high-level of security for all the documentation and signing. Your solution should also have other long term benefits.
An excellent e-signature solution should be extensively featured to make it easier for users to sign. Ensure that every solution you come across delivers what it promises.
Note that too many features might fail to be effective. Therefore, go for an e-signature with quality features that will enable users to operate fast and efficiently.
7. Is the solution mobile friendly?
With the development of smart mobile phones, one can access documents through mobile phones. Some e- platforms can be usedaccessed from any device available.
You should consider a solution that works well with mobile devices. A mobile friendly solution offers more accessibility, and exposes you to a growing audience of mobile fans who want to do everything while on the move.
With the growth in technology, most consumers want more control and freedom through online services. That explains why you should never go wrong when choosing an online solution for your organization.
Online services are quite attractive to many consumers today, but only if they have a dependable security system. The above factors will help you choose an appropriate e-signing solution.
Remember, e-signatures can smooth process and speed up things in your firm.