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Shifting to Digital Systems; Managing & Collecting Medical Data

Patient Medical Data Collection and Management

All of us have been to a hospital at some point in our lives. We are allfamiliar with the hustle and bustle we went through to get medical care.

From lots of referrals to numerousmedical datacollection points, the process of visiting a hospital can a nightmare for an already ill fellow, which is why many would rather self-prescribe than visit a hospital.

Nowadays, the situation is much better, especially if the health facility has incorporated the use of technology in their operations.

What has Changed?

In the past, patients were accustomed to long waits in hospital halls as they awaited their turn to see the doctor.

The shortage of medical staff, coupled with manual data collection methods, using pen and paper, meant that patients received treatment late, and some not at all, which made healthcare very inefficient.

Writing increases the probability of errors coupled by the fact that that doctors have illegible handwriting. These errors resulted in inaccurate medical data and misdiagnosis, which caused more harm than good.

The use of technology, however, has eased these problems significantly, making data intake more efficient and consequently improving healthcare. Taking a patient's data via a computer reduces the time that would have been used to do the same manually and also reduces the chances of making errors.

Technology also saves on costs since there is no need for paper and ink; it improves access to patient data. It also enhances collaboration among healthcare providers since they can easily share patient data.

Furthermore, the use of technology also saves on storage space that would have been occupied by cumbersome file cabinets.

However, despite the welcome reprieve from technology, there is critical security to consider, given that without it, the whole data collection and storage process would collapse.

Data Safety

As pointed out earlier, safety is the most critical factor to consider in the collection and storage of patient data.

In the United States, the Health Insurance Portability and Accountability Act (HIPAA) regulates the collection and use of patient medical data.

This act creates privacy standards that are used to protect patients' medical records and other necessary information that is used by medical professionals and health facilities.

All healthcare providers mustadhere to these HIPAA guidelines or face severe fines.

Benefits of Digital Data management

The implementation of digital systems has improved the quality of healthcare and made it more efficient and cost-effective. An e-health system helps achieve the following objectives:

·         It helps improve healthcare.

·         It helps improve the patient's involvement in the health care process.

·         It helps ease operations and business.

·         It helps control expenditures.

How to Use Technology to Improve Handling of Information

1.Store data in the cloud

Cloud-based servers are being adopted widely for their efficiency and security. Using the cloud to store health records helps centralize the data, making it easier to organize and store the data. Electronic health records make data storage cost-effective since there is no need for onsite servers at health facilities, and maintenance costs are lesser.

Having medical data in the cloud also makes it easily accessible by patients, which improves transparency between the medical service providers and the patients.

Cloud computing also enhances scalability since you do not require substantial technical staff to handle the storage of data. The only team you need maybe a cloud administrator who has minimal responsibilities anyway.

However, you have to ensure that your cloud servers are HIPAA compliant to ensure that you do not accidentally disclose your patients' sensitive information.

2.Opt for a system with a robust Data Analytics Function

An ideal data processing and storage system should have a data analytics function that uses algorithms and deep search functions to identify a patient's data continuously. This process is done to find details that can help improve patient care standards. This data analytics function is more effective than a real analysis by an individual going through all electronic data.

Using a system with the data analytics function helps administrators to stay up to date with details of the patient's health while working towards improving customer satisfaction.

3.Computerize Data Entry

Adopt a computerized data entry system that is designed to save time. Unlike prescription by hand, collecting and sending data online will reduce the time used up considerably, meaning that a patient will not have to wait for long periods to see a doctor or wait in line with their prescription to get their medication.

Digitizing data means that a patient can seamlessly move from one section of the hospital to the other with their data being sent over from administrator to another, making the process more efficient.

4.Make Healthcare Information Workflows Effective

Using electronic records in a health facility enhances the seamless flow of information from one physician to another, throughout the facility's ecosystem.

This flow of data removes the need to collect patient data repeatedly.

Additionally, seamless flow of health information and its accessibility means that a patient can be treated anywhere, in any medical facility without necessitating new registration, as long as their medical records are available in the cloud databases.

5.Use Pharmacy Data to Monitor Medication Use. 

Physicians can monitor the drugs prescribed to a patient after sharing medical data with the pharmacy.

With these shared systems, the physician can keep tracking the drug intake records of their patients. In any scenario where illness may affect the treatment plan of a patient, the physician is made aware.

Additionally, patients do not have to physically inform their physicians about their medications or medication history, which improves patient satisfaction while reducing the chances of readmission.

6. Implement Smart Telemedicine Systems

Telemedicine is vital as it helps improve the patient experience and streamlining of schedules.

Application of electronic health records can help send data to local and national patient registries, which in turn allows practitioners in both levels to analyze and compare treatment patterns.

The results can then be used to make any changes to the treatment of patients while increasing the speed and accuracy of detecting problems.


The health sector mingles with lots of data. This data comes from many sources and in many formats.

Adopting electronic systems to store, analyze, and transfer medical data securely becomes a smart decision since it makes work easier for everybody involved, from medical service providers to the patients.

Streamlining of data makes it more accessible and more efficient to run services in health facilities, which saves a lot of crucial time for both parties while saving lots of money for the healthcare ecosystem.

In addition to cost-saving, the use of electronic data management helps improve services to patients, which in turn improves health outcomes and saves lives.

Incorporating new technology into your health organization will ensure success and better services for your clients.

Contributor: admin
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