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More & More Signature Adoption amidst a Global Electronic Pandemic

The Role of eSignature During Covid-19.

The COVID-19 pandemic is the latest global health crisis and the greatest challenge we have ever faced since world war two. Since it started in Wuhan, China back in 2019 December, the virus has already spread to almost every part of the world. Coronavirus has caused a health crisis and an abnormal socioeconomic crisis. Stressing everyone it touches, it has the potential to create devastating socio, economic, and political effects. Every day people are losing jobs and income.No one is sure when normality will return. International labor organization estimates that 195 million jobs have been being lost. Countries are racing to slow the spread of the disease by prohibiting large gatherings such as sporting events, concerts and schools, and even office work. With the introduction of social distancing regulation, office work has been greatly reduced. The use of technology to perfume office activities is the new norm. For instance, the use of eSignature during COVID-19 has increased as people seek to reduce contact.

Electronic Signatures: Backed by the Esign Act of 2000.

According to the ESIGN Act of 2000 (Electronic Signature in Global and National Commerce Act), an electronic signature is any sound, symbol, or process attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the document. The COVID-19 outbreak has led to many disruptions in the workplace, including reducing the number of employees in alignment with national health regulation on social distancing. One significant consequence notable in the workplace is the inability to sign documents necessary to complete transactions. This situation has caused many companies to consider electronic signatures as the only viable option. The use of eSignature during Covid-19 has grown as more and more people are forced to work remotely. The COVID-19 pandemic has fundamentally altered the way we live and conduct business. Most non-essential companies have closed their offices and established entirely remote workforces, and many individuals may be in quarantine, which means that signatures on paper can be highly inconvenient. You can create your electronic signature in a few different ways. Each signature takes only a few clicks or swipes and will be stored in your esigning account for future signing. Here are your options:

  • Draw your signature using your finger or a stylus. If you have access to a touchscreen, you can use your finger to create an electronic signature directly in your document. This is particularly helpful when you're signing on a mobile device or tablet!
  • Upload an image of your signature. Use your phone or camera to take a picture of your paper signature. Once it’s uploaded into your signing account, it will be turned into the file that overlays neatly over your document's signature line.
  • Use your cursor to draw your signature. Using your mouse or your touchpad, you can drag your cursor along the signature line to create a unique electronic signature.
  • Use your keyboard to type in your signature. This is the easiest way to create your electronic signature. Once you have typed in your name, you can select a font that best matches your paper signature.
  • The electronic signature is a legal paper signature. Electronic signatures are federally protected by the ESIGN Act of 2000. They are also covered on a state-wide basis by the UETA Act. Internationally, eSignatures are protected by various acts and legislation. The electronic signature pad is the most convenient, secure, and easy to use the tool there is on the market today. The signature pad provides the ability to capture the hand-written signature in a paperless way and also provides the security of digital certificates when signing PDFdocuments.

    Understanding Digital Signatures

    As more people adopt eSignature during COVID-19, it’s important tolearn the various forms of electronic signatures. The digital signature is a type of electronic signature—where a mathematical algorithm is routinely used to validate the authenticity and integrity of a message such as an email, a credit card transaction, or a digital document. Digital signatures create a virtual fingerprint unique to a person or entity and can identify users and protect the information in digital messages or documents. In emails, the email content itself becomes part of the digital signature. Digital signatures are more secure than other forms of electronic signatures. Digital signatures work by proving that a digital document was not modified from the time it was signed. Digital signatures do this by generating a unique hash of the document and encrypting it using the sender’s private key. The hash generated is unique to the document, and changing any part of it will completely change the hash. Once completed, the digital document is digitally signed and sent to the recipient. The recipient then generates their hash of the digital form and decrypts the sender's hash using the sender's public key. The recipient compares the hash they generate against the sender's decrypted hash; if they match, the message or digital document has not been modified, and the sender is authenticated. Adopting eSignature during COVID-19 is a time-saving and cost-effective approach that can help increase business efficiency.Signing documents digitally allows offices to go paperless and enables us to signdocuments remotely. Signing documents digitally has stood out as the ideal option for many enterprises with workforces doing their roles remotely. Many businesses are even considering continuing to work remotely even after the lockdown lifts.eSignatureis also an easy solution to social distancing issues, ensuring people stay safe and risk-free.

    FCAGives Go-ahead to eSignature During Covid-19

    The Financial Conduct Authority (FCA) has approved that the fund management company can now use electronic signatures to support documents amid the COVID-19 pandemic. The financial regulators set out the measures after several fund management firms had made approvals' applications but were struggling to obtain physically signed signatures on the documents due to social distancing and lockdown measures. As companies struggle to continue operating amid the global COVID-19 pandemic, fund managers have been hit hard by the inability to wet sign documentation for regulatory applications to open or approved changes to a fund. Applicants are allowed to use such electronic signatures where appropriate and relevant forms are construed accordingly. In all cases where an electronic signature is used, there must be a confirmation that the signatory has seen and agreed with all the information in the form. While there may be some security concerns, electronic signatures today have robust security precautions in place. The eSignature technology must meet industry-recognized physical and technological security standards that guarantee secure transactions for it to be considered legit.

    How eSignature During COVID-19 Can Help Improve Business Performance

    COVID-19 has become a very crucial situation for businesses across the globe. Working from home has become the only option for all the business. Everyone uses the digital way to run their businesses and ensure their processes find an alternative way during this tough situation, be it doing business online or getting paperwork done with electronic or digital signatures. If you haven't yet switched to the e-signatures, then you must do it right away if you want to keep your business running like always. With the help of e-signatures, businesses have been able to simplify their processes and easily obtain signatures on the important documents, without any delay or constraints like distance or absence. Using e-signatures, documents could be easily & seamlessly signed online, reducing the turnaround time by more than 80%. This means that now a document could be easily marked and sent online before the printed paper would reach the signer. These signed documents are also legally valid and enforceable by legislation passed in various countries. The following are some of the benefits of eSignature during COVID-19;

    Saves Time .

    A lot of time goes in buying the paper, printing it, and then sending it to various important people for their signatures, upon that you must also do multiple follow-ups with them. When we have digitized almost everything, why can't we digitize signatures and make life easy by saving time and working on more important tasks? Digital signatures save a lot of your time, as you can not only sign the documents online but also store them for future reference. Whereas during the lockdown, you can maintain all your unsigned documents on the cloud without stepping out of the house and assign specific documents to the signer with full security.

    Saves Money.

    Paperwork increases the cost of purchasing. The whole printing process, copying, delivering, and storing all the paper for future reference is expensive. Using eSignature during COVID-19 will save you a lot of money.If you are working from home, this is the best time to adopt e-signature and reduce the company cost.

    Sign Anytime, Anywhere.

    When technology came, it had eased the work and allowed people to work anytime, anywhere in most cases. Signing electronically is one such solution that has helped the business environment maintain its work pace and get timely approvals even during the COVID-19. One such example is, sending documents to contractual workers and getting it signed on the spot without you physically. Along with this, adopting eSignature during COVID-19 ensures safety and security.


    It reduces you paper trail! It's tedious to manage and store paperwork. With so much data storing everything on paper can be tricky and risky. It also gets difficult to remember which paper has been stacked in which file, and to find the same will take a lot of your time. But when you digitize everything, life gets easy, and with digital signatures, you can easily track the document.

    Contributor: admin
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