With several businesses turning to the online work environment, the need to have a digital workplace is increasing more than ever. But what is this new technological evolution? What are its benefits, or why should companies implement it?
Read through this post to discover more about the benefits of a digital workplace and why companies need to implement it.
What is a digital workplace?
A digital workplace is a technological structure that is used to centralize companies’ data, applications, and end results in one central digital space to facilitate the collaborative working of employees.
Technological framework is a strong unification of work operations for most businesses regardless of their locations and tools or devices used. With collaboration and integration as primary features, the digital workplace creates a centralized location where workers can access all their business data and applications used in their companies.
Also called virtual workplaces, a digital work environment does not only provide ease of access to data and other business applications but also offers the high-end user secure and collaborative working conditions.
It unifies operating systems, apps, files, and other essential data into a single cloud-based backend for information technicians managing the systems. And because everything is digital, these system experts can add additional capabilities like single-sign-on for uses and secure file sharing.
In a nutshell, a digital workplace should do the following:
Features of a digital workplace.
Before we look at the benefits of a digital workplace, it is crucial that we know the characteristics or features of a digital workplace. Discover them in the section below;
a. Collaborative tools.
Collaboration is a significant factor for remote workers. And it is for this reason digital workplaces have features such as data sharing, content collaboration tools, and data sharing integrated with the systems.
Regardless of the platform you are using, mobile or desktop, a digital workplace enables users to have full access to end-to-end resources they may need to facilitate remote working. For the employees, the digital workplace should be seamless and simple.
c. End-user management.
Information technicians implement digital workplaces to allow full control of how workers interact with the systems when working remotely on different devices. With a final collaborative user or employee management platform, staff can use their desktops, smartphones, laptops, tablets, and other devices and still get the same results.
Benefits of a digital workplace.
While implementing a digital workplace requires time to fully make it operational, the benefits are worth the time and resources. Here are common benefits of a digital workplace you should know.
1. Collaborative employee experience.
As most companies are considering how their future will be post-pandemic, the need for a flexible working relationship must always feature in the discussion. If you implement a digital workplace, the first benefit you'll get is harmonious working relations, meaning some staff can work from the office while others work remotely.
A notable benefit of a digital workplace is the provision of a flexible working relationship which allows your employees to get used to the new working condition and requirements.
2. Improved security protection.
With a digital workplace, companies will realize they have better control of their systems and operations security. IT departments can encrypt files, users, network traffics, and other vital areas to better secure their organizations from a breach.
This can be achieved through artificial intelligence and machine learning tools, which are built into your digital workplace systems to identify and prevent malware, end-use errors, and data breaches within the company.
Additionally, if the IT team integrates an SSO system, there will be advanced security protection as fewer individuals will have company passwords, and the signature process will be transparent and straightforward.
Flexibility is on the rise among workers as they try to adapt to the new working conditions and requirements. For organizations that are shifting to a flexible work environment permanently, a digital workplace is critical to driving your success.
With digital desktops and other technological devices, employees feel motivated and empowered to dispense their services from the comfort of their locations that fits their schedules. Digital workplaces give employees power and a great sense of autonomy in their hands so they can rule their work-life without compromising on productivity.
4. Reduced employer costs.
Although implementing and running an IT system requires a significant amount of resources, especially when expanding the digital workplace to accommodate several workers, the costs may not equalize operating an office.
Therefore, a digital workplace means that managers can minimize their overall office spaces or even eliminate the need for office space. Reducing the need for utilities and commercial square feet can lead to significant savings on revenues.
5. Increased employee retention.
Many people looking for new job opportunities in the era of great resignations are doing so in search of more flexible jobs. According to studies, one of the most important factors to consider for a new job position is employee experience.
And with the implementation of a digital workplace at the company, the HR department can feel confident selecting top talent and skilled personnel having a flexible working experience to offer.
Additionally, with this kind of flexibility, employers can have increased chances of trust in their employees, leading to improved work loyalty. And increased satisfaction means that workers are more likely to remain in the company for long, hence reducing employee turnover costs.
6. Better team collaborations.
As stated before, one of the primary benefits of a digital workplace is the availability of new technologies, which promotes more streamlined, and easier communications between teammates, managers, and leaders.
These can be achieved through more accessible meetings and seamless sharing of data, images, and documents so employees can work on the bigger objective of the company, regardless of their locations.
Furthermore, by using new technological tools, employees are able to automate repetitive business operations in their places of work. This makes their life easier, automatically increases productivity, and gives them more time for better business ideas.
This is because workers can invest their free time to solve other problems more efficiently and develop innovative ideas.
Things you need to implement a successful digital workplace.
Understanding the factors and benefits of a digital workplace plus setting up such a workplace are two different things. Once you have mastered the strategies well, here are essential techniques you can apply to build a thriving and successful digital workplace.
1. Digital security.
Secure digital infrastructure is a critical consideration with every IT department, and building a digital workplace is not exempted. If you are thinking of implementing a digital work environment, you must consider many factors such as cloud technologies, social media, mobile computing, and several other stuff revolving around IT security.
2. Relevant tools and applications.
Most offices operate with chat services, email services, or other web-based applications as their communication channels. However, for a thriving digital workplace, there should be a need to integrate a series of scalable business applications.
These tools and applications should be able to promote business objectives and growth with the aim of promoting scalability.
3. Desktop and mobile usage.
Can your digital workplace be accessed by end-users across various devices? This should be a priority to consider since not every employee will need to use their desktops for all operations.
It is crucial to ensure that users can access the system across all internet-enabled devices for flexibility and convenience.
4. Telecommunication tools.
These have become more non-negotiable in the digital world, especially in the post-pandemic work life. Thriving digital workplaces must include voice and video communication channels both outside and inside of organizations' VPN or networks.
These telecom tools enable employees to communicate in real-time, which further facilitates effective collaboration and productivity.
As many businesses are moving towards a digital job environment, managers and leaders need to know the benefits of a digital workplace and the features they need to consider before implementing one.
There are a lot of benefits of implementing a functioning digital workplace explained in this article, including collaborative employee experience, advanced security protection, flexibility, reduced employer costs, and better employee retention.
With better features of the digital workplace such as end-user management, virtualization, and collaborative tools, a digital workplace has the potential to revolutionize workplaces, especially for companies struggling with post-pandemic work plans.